Site Services

Food and Beverage

• Assist in menu selection and price negotiation

• Review Banquet Event Orders for accuracy

• Provide hotel with final guarantee numbers

• Coordinate with the Banquet Department for timeliness of meals/ breaks

• Assure buffets are replenished

• Review final banquet checks for accuracy

Front Desk

• Assure front desk staffing levels are appropriate for arrivals and departures

• Review Rooming List to assure correct billing of guest rooms

Destination Management

• Research Suppliers to fulfill your needs (florists, AV companies, DJs)

• Arrange transportation, off-site dinners, team building, golf outings

• Meet with suppliers to make sure nothing “falls through the cracks”

Audio Visual

• Meet with audio visual supplier

• Confirm and test audio visual equipment

Final Billing

• Review of final bill for accuracy

Post-Convention Reports

• Create a critique for feedback from attendees

FEE Services

Whether you’re looking to communicate, motivate, educate or celebrate we’ll create an unforgettable meeting that remains within your budget parameters. Our complete meeting management services vary in pricing depending on the scope of involvement of Site Selection Services staff. From handling total event management to simply staffing your registration desk, you decide our involvement.

Complete Meeting Management

Registration

• Handle hotel reservations through state-of-the-art internet technology

• Submit rooming list to hotel

Pre-convention Meeting

• Coordinate with Convention Manager for a copy of group resume prior to pre-convention meeting

• Arrange and attend to assure all staff are aware of your needs

Meeting Room

• Ensure room set–ups are as contracted

• Make any last minute changes/additions

• Prepare/distribute attendees materials

• Assist in office set up

Registration Area Management

• Assemble Welcome packets/ distribute name badges

• Staff on-site for your registration area

• Assure adequate signage for event

Let us know your needs and we will prepare a complimentary quote.