VIRTUAL MEETINGS
While nothing can compare to the power of live events, current circumstances have many meeting planners shifting to Plan B – moving their “live” conferences to a virtual conferences and/ or considering hybrid events in the future. Thus, we have enhanced our event planning services by partnering with Vario, a production and event technology company, to provide a virtual conference solution for our customers.
Granted, there is not a “one size fits all” approach to planning and launching a virtual conference. There are many components to consider and we are here to navigate through questions and customize your perfect virtual conference experience .
Virtual Conference Experience Components to consider
Virtual conference website & marketing
An attendee’s event experience starts long before they show up at the event. With virtual events, that’s more true than ever before. Promote your event with a branded virtual conference website, seamless online registration, and an event app for maximum attendee engagement before, during and after the conference. Integrate with Cvent, Aventri, Whova and dozens of other platforms
keynote presentations
The job of a keynote is to engage, entertain, inspire and motivate your audience. The virtual keynote presentation can be broadcast similar to a television show with both “live” and pre-recorded options. Engaging content and visuals are essential to keep viewers attention in an online world. Our production team will guide your speakers on how to execute a memorable and engaging virtual keynote.
breakout sessions
Breakout rooms enable attendees to engage with experts, collaborate on different topics and network with peers. Re-create the in-person experience by separating sessions where smaller groups can interact through video conferencing and chat. Use whiteboard, annotations and other collaboration/networking
tools for maximum engagement.
Networking and networking events
Searchable attendee directories and interactive user profiles make it easy to meet and communicate with other attendee, speakers and partners.
Schedule a live panel including two or three thought leaders and a moderator can be a great way to replicate the same after work networking that typically happens in the work week. Add some fun! and host Zoom Room happy hours.
attendee engagement
Keeping attendees engaged is critical to the success of a virtual conference.
Your event can include live-streamed webinars and presentations with a Live Chat function enabling attendees to ask questions and utilize attendee polling in real-time. Add a Social media style feed, walls and discussions to for ongoing engagement and interaction. Set up games or host contests through a customizable Gamification.
Add prizes to add an element of fun, while also driving attendee behavior. Announce winners through push messages as well as chat forums.
virtual tradeshow
Incorporate a virtual trade show and exhibit hall experience where attendees can browse the online directory of exhibitors and visit custom landing pages for exhibitors and sponsors. Leverage the flexible virtual exhibit hall to customize exhibitor booths, offer on-demand demos and content and provide chat forums for optimal prospect engagement. Exhibitors can harness the opportunity for online direct sales and re-marketing capabilities.
Continuing EDUCATION CREDITS
Bring your classrooms online! Enable the professional learner to engage in an online classroom with instructor lead courses or at their own pace with on-demand
courses. The learning experience can end with a final exam for continuing
education credits / certificates.
Ongoing engagement post conference
Translate your conference easily into an ongoing (paid) conference with online courses and more. When you create a virtual conference, you can easily record both your main stage and breakout sessions. In doing so, you have amazing content available and accessible well after the conference has concluded
