Whether you are a first time organizer or a meeting planning professional we have services for you.
From general site selection to complete meeting management, we are your meeting planning partner.
Whether you have a meeting for 10 people or a large scale incentive trip or convention for thousands, we increase your purchasing power, reduce your rates & work for you at absolutely no cost! Our team of professionals will research hotels on your behalf and recommend those that match your desired destination(s), meeting requirements and budget. Our job is to make your job easier! What’s the catch? There isn’t one.
+ MASS RFP DISTRIBUTION
There is a purpose and a need for everything and it’s our job to understand that….! Tell us your specifications and we will create and manage the rfp process on your behalf. We guarantee hotel responses within your required time frame.
+ SITE SELECTION RESEARCH
Take advantage of our experience, worldwide hotel sourcing database and relationships to find the best hotel or venue that meets your needs and compliments your purpose.
+ PROPOSAL CONSOLIDATION
Information is presented in one place and one consolidated easy to read spreadsheet with available dates, rates, meeting space & value added concession packages.
+ FIERCE CONTRACT NEGOTIATIONS
Due to our hotel partnerships & broad client base, we have excellent leverage in the negotiation process which translates into reduced group rates, more valuable concession packages and adds buying power for your organization.
+ SITE INSPECTION COORDINATION
We coordinate schedules, build an itinerary and facilitate hotel site inspections allowing you an opportunity to experience the accommodations, amenities and service standards firsthand at your shortlisted destinations and hotels.
+ CONTRACT REVIEW
Once a decision has been determined, we facilitate and oversee the contracting process reducing your risk and lessening your liability with appropriate terms, attrition and cancellation clauses.
+ PREFERRED VENDOR RECOMMENDATIONS
We are happy to recommend companies and businesses that can supply you with anything from airport transportation, unique off-site restaurants and venues to complete golf or spa packages.
In addition to worldwide site selection, we offer Complete Meeting Management services. Our experts will handle your meeting from inception to completion at a minimal charge. Producing a successful meeting requires expertise and extensive resources and we are proud of our ability to deliver.
ALL COMPLIMENTARY SERVICES ARE INCLUDED, IN ADDITION TO:
+ FULL SERVICE MEETING MANAGEMENT
+ Pre-Planning & On-Site Logistics
+ Audio Visual Production & Coordination
+ Food & Beverage Planning & Negotiation
+ Budget Analysis & Reporting
+ Post Event Management
+ Registration, Housing, & Group Air
+ STRATEGIC MEETINGS MANAGEMENT (SMM)
+ Evaluate meeting and event related processes
+ Track & quantify companywide spend
+ Develop & implement an approval process that includes everything from sourcing to reducing company costs, mitigating risk & approving preferred supplier partnerships
+ Maximize value by tracking results